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ProPlanning - staff roster planning and allocation
Are your employees in the right place at the right time?
ProPlanning is a tool that helps a company use its human resources effectively to achieve optimal staffing according to job and activity needs.
Planning in ProPlanning occurs in 3 stages:
- Identification of tasks to be performed and when they are to be performed
- Allocation of resources to carry out the tasks
- Implementation of the plan and handling any deviations from it
ProPlanning takes employees’ qualifications and working hours into account, and ensures that legislation and collective agreements are complied with.
Tasks and the length of time that they are expected to take are often known in advance due to the use of ERP systems or because of fixed opening times and routines. Many tasks must be performed at a particular time in a particular place by a person with specific skills.
Regardless of whether tasks are determined by opening times or by an ERP system, rarely is the same system aware of an employee’s current working hours, scheduled meetings, qualifications etc.
ProMark gives you the ability to plan tasks to precisely match individual employee’s attendance schedules and qualifications. This makes ProMark a unique tool for achieving ideal staffing levels. Such detailed information about individual employees is at the core of ProMark and also gives you an appropriate basis for remuneration.
ProPlanning makes the allocation of resources simple. Graphs display tasks that need to be performed alongside the available employees and their qualifications. ProPlanning helps you find the right resource to carry out a given task while simultaneously ensuring that legislation and agreements are complied with.
No matter how well you plan something, unforeseen circumstances may arise. Production materials may not be available, machinery can break down, new tasks can arise or an employee can become ill. ProPlanning handles all of these events and helps you re-plan or re-allocate employee resources.
Planning in ProPlanning
Identification of tasks
In ProPlanning, a company can define its own job and activity profiles to incorporate into future staffing plans. Similarly, the company can define its own job and activity profiles based on employee competencies and use these as the basis of planning in the future.
With ProPlanning, existing attendance schedules are projected for a specific period together with any requirements as regards the employees’ qualifications for different shifts/meeting times. You can choose to change, add or delete elements in the plan on the basis of current circumstances - public holidays, holiday closing, seasonal fluctuations etc. - subsequently producing a needs plan that has to be staffed.
With regards to projections, you can include the ’normal’ staffing levels on the specific days and shifts so that the plan is essentially already in place. From here, account also needs to be taken of any personnel-related deviations, such as holidays, planned absence, courses etc.
Effective allocation of employees
ProPlanning matches the workforce to planned needs/tasks/shifts and presents the relevant employees with the right qualifications on-screen, taking into account any other required criteria (including employees from another department, if necessary).
Implementation and handling of deviations
ProPlanning highlights any deviations and makes available the correct tools for the re-planning of tasks. Available resources are identified to easily allow the re-allocation of employees.
What companies get out of ProPlanning
Minimisation of production costs and the effective deployment of available resources are crucial within any company. In addition, maintaining the ability to supply and flexibility are of paramount importance. Through efficient and flexible planning, ProPlanning is the ideal tool to help companies achieve these goals.
Please don't hesitate to contact us if you wish to know more about ProPlanning.
